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RESOURCES FOR RACE
DIRECTORS
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PLANNING AN EVENT
Below is a listing of things to consider when putting on a road
race or similar event. This is likely not all inclusive (it's
also not meant to scare you!!), but can give you an idea of what
you'll need to take care of to ensure the success of your event.
· Forming a race committee
(generally 3-5 key people to plan the event)
· Developing a race budget
· Printing and distributing a race
brochure
· Developing an entry form with an
appropriate waiver statement
· Acquiring liability insurance
· Recruiting volunteers
· Publicity/marketing (news media,
flyers, etc...)
· Water stations
· Refreshments (for runners and
volunteers)
· Course measurement, marking (and
certifying the course, in some cases)
· Medical assistance
· Traffic control
· Supplies/equipment for
Start/Finish lines, race course
· Awards
· T-shirts or other race apparel
· Timing and results (will you hire
someone, or can you do this yourself?)
· Entry fees (make sure you cover
your costs) and late fees
· Age group divisions
· Contingencies and/or policy in
case of inclement weather (including heat)
· Facilities (bathrooms, possibly
post-race showers, dressing or staging areas)
· Availability of electricity
(particularly for PA announcers, and results)
· Bib numbers
· Race packets
· Sponsors
To help in putting these pieces together, we've also developed a
suggested timeline.
Manhattan Cross
Country Club |
Manhattan Track Club |
USA Track
and Field (Mo. Valley Assoc.)
Kansas Running
Project
| Kansas Ultrarunners Society
(KUS) | Area Running
Clubs
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